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Configure and Manage Warehouses

Ondi Team
Ondi Team
Ondi Documentation Team

Warehousing is a critical component of your logistics operations. This guide will help you set up and manage your warehouses while understanding how they connect with other Ondi modules.

Overview​

Ondi's warehousing module provides comprehensive inventory management, order fulfillment, and warehouse operations tools. Understanding how warehouses integrate with other modules is key to running an efficient logistics operation.

Setting Up Your Warehouse​

Step 1: Create a Warehouse​

  1. Navigate to Warehousing → Warehouse
  2. Click Create New Warehouse
  3. Enter warehouse details:
    • Name and location
    • Address and contact information
    • Operating hours
    • Storage capacity

Step 2: Configure Bin Locations​

Organize your warehouse with bin locations for efficient picking:

  1. Go to Bin Location in the Warehousing menu
  2. Create a bin location structure (e.g., Aisle-Shelf-Bin)
  3. Assign items to specific bin locations
  4. Set up location-based picking routes

Step 3: Set Up Inventory Items​

Add products to your warehouse inventory:

  1. Navigate to Inventory Items
  2. Create new inventory items with:
    • SKU and product details
    • Stock levels and reorder points
    • Bin location assignments
    • Unit of measure

Step 4: Configure Staff and Permissions​

Set up warehouse staff accounts:

  1. Go to Staff section
  2. Add staff members with appropriate roles
  3. Configure permissions for:
    • Inventory management
    • Order picking
    • Receiving operations
    • Stock audits

Module Connections​

Connection with Last Mile Delivery​

Warehouses automatically connect with the delivery module:

  • Order Fulfillment - When a delivery order is created, the system checks warehouse inventory
  • Picking Orders - Delivery orders generate picking orders in the warehouse
  • Inventory Deduction - Stock is automatically deducted when items are picked for delivery
  • Real-time Sync - Inventory levels update in real-time across all modules

Connection with Store Front​

Your warehouse integrates seamlessly with your online store:

  • Product Availability - Store front shows real-time inventory levels
  • Order Processing - Store orders automatically create warehouse picking orders
  • Fulfillment - Completed orders trigger delivery requests
  • Stock Alerts - Low stock notifications prevent overselling

Connection with Express Shipping​

For express shipping orders:

  • Order Receipt - Express orders appear in warehouse receiving
  • Quick Fulfillment - Priority picking for express orders
  • Carrier Integration - Direct connection to shipping carriers
  • Label Generation - Automatic shipping label creation

Connection with Customer Portal​

Customers can track their orders:

  • Order Status - Real-time updates from warehouse to delivery
  • Inventory Visibility - Customers see product availability
  • Order History - Complete order tracking across modules

Warehouse Operations​

Receiving Orders​

  1. Navigate to Receiving Order
  2. Create receiving orders for incoming stock
  3. Scan or manually enter received items
  4. Update inventory levels automatically
  5. Generate receiving reports

Picking Orders​

  1. Go to Picking Orders
  2. View assigned picking tasks
  3. Follow optimized picking routes
  4. Scan items during picking
  5. Mark orders as complete

Inventory Audits​

Regular audits ensure accuracy:

  1. Navigate to Inventory Audits
  2. Create audit schedules
  3. Perform cycle counts
  4. Reconcile discrepancies
  5. Update inventory records

Inventory Transactions​

Track all inventory movements:

  • Receiving - Stock coming into warehouse
  • Picking - Stock going out for orders
  • Adjustments - Manual corrections
  • Transfers - Movement between warehouses

Best Practices​

  1. Organize Efficiently - Use logical bin location systems
  2. Regular Audits - Schedule regular inventory counts
  3. Staff Training - Ensure staff understand the system
  4. Real-time Updates - Keep inventory levels current
  5. Integration Testing - Test connections with other modules

Monitoring and Reports​

Use the warehouse dashboard to monitor:

  • Stock Levels - Current inventory across all items
  • Order Status - Pending and completed orders
  • Staff Performance - Picking and receiving efficiency
  • Inventory Value - Total warehouse value

Next Steps​

After setting up your warehouse:

  • Connect it with your delivery zones
  • Integrate with your store front
  • Set up automated reorder points
  • Configure staff access and permissions

For detailed information, visit our Warehousing documentation.

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